Monthly accounting checklist for Romanian companies
What to send your Romanian accountant every month, by when, and what happens on their side — a practical checklist for founders.
Last reviewed: 7 August 2026 · Conion, CECCAR member firm
The short answer
Romanian compliance runs on a monthly clock. Owners who feed that clock with a simple, repeatable routine spend minutes on accounting; owners who improvise spend deadlines, penalties and cleanup fees. Here is the whole routine, from your side of the table.
The monthly checklist
| What to send | Notes |
|---|---|
| 1 · Sales invoices | Mostly automatic: invoices issued through e-Factura are already in ANAF's system. Flag anything issued outside that flow. |
| 2 · Supplier invoices | Everything you were billed — purchases, services, subscriptions, software. Digital copies are fine. |
| 3 · Bank statements | All company accounts, full month. Include exports from Stripe, PayPal, Wise or marketplaces if money moves through them. |
| 4 · Expense receipts | Card and cash expenses with a business purpose — fuel, travel, small purchases — with the receipt behind each. |
| 5 · New arrangements | Contracts signed, hires or exits planned, loans made or taken, anything unusual — before it happens, ideally. |
| By when | Early in the month for the month just closed — the first few working days keeps every deadline comfortable. |
That is the entire ask. With a shared drive or email routine in place, most owners spend well under an hour a month on it.
What your accountant does with it
Once the documents land, the professional side of the month runs:
- Bookkeeping — every transaction recorded in the statutory ledgers, in RON, under Romanian accounting law.
- Reconciliation — bank and processor statements matched against invoices, and the books matched against what is in ANAF's systems, e-Factura included.
- Declarations — the recurring tax filings due for your profile (VAT, payroll, profit or micro tax, and the rest) prepared and submitted through SPV on time.
- Payroll — if you have employees, the monthly calculation and declaration D112.
- Watching the calendar — deadlines, threshold crossings and rule changes flagged before they bite, not after.
The full inventory of what a Romanian company must file — monthly, quarterly and annually — is in our guide to Romanian SRL accounting requirements, and the e-invoicing side is covered in the e-Factura guide.
What comes back to you
A working monthly cycle is a loop, not a black hole. After processing, you should receive: confirmation of every declaration filed, the exact amounts of tax to pay with payment details and deadlines, and a short plain-English summary of the month — revenue, costs, tax position, and anything that needs your decision. That summary is what turns accounting from a legal obligation into an instrument: you see problems while they are small and profit while it is distributable.
If your current accountant only surfaces once a quarter with a payment demand, that is a service problem, not a normal state — our switching guide shows how owners fix it without breaking anything.
Making it effortless
The routine sticks when it costs nothing to follow: one shared folder per month, statements downloaded on the first working day, processor exports scheduled where the platform allows it, and a standing reminder. We set this up with every new client during onboarding, adapted to the tools you already use. If you want a monthly rhythm that runs itself — in English, fully remote — talk to us; we answer within one business day.
Frequently asked questions
- When exactly should I send my documents each month?
- Early in the month, for the month just closed — the first few working days is the comfortable zone. Romanian filing deadlines cluster around fixed days of the month, and your accountant needs processing time between receiving documents and submitting declarations.
- Do I still need to send sales invoices if e-Factura exists?
- Mostly no — invoices issued through e-Factura are already in ANAF's system, where your accountant can retrieve them. You still need to flag anything that did not go through that flow, and provide the commercial context your accountant cannot see, such as new contracts or unusual deals.
- What about Stripe, PayPal or Wise? My bank statement does not show everything.
- Exports from payment processors count as statements too. If money moves through Stripe, PayPal, Wise or a marketplace, send the monthly export alongside your bank statements — reconciling those flows correctly is precisely where e-commerce and SaaS bookkeeping goes wrong.
- What happens if I send documents late or incomplete?
- The declarations still have deadlines, so your accountant either files on incomplete data and corrects later, or files late — both create avoidable cost and risk. A short, consistent monthly routine is cheaper than any amount of cleanup.
- What should I expect back from my accountant every month?
- Confirmation of what was filed, the exact tax amounts to pay with payment details and deadlines, and a plain-language summary of where the company stands. If you are not getting that, it is reasonable to ask for it.